Automated finance systems for start up coffee shop

Our Approach 

• Reviewed and assisted with the preparation of a business plan including working capital requirements for approaching potential lenders 
• Handled company set up including HRMC registrations 
• Advised on VAT implications of different revenue sources 
• Software driven approach to automate financial data capture 
• Implemented online automated purchase orders for re-ordering low level stock, online purchase orders for general overhead expenditure and set up dedicated e-mail address for suppliers to send electronic purchase invoices – linked to cloud based bookkeeping software 
• Use of technology to enhance customer experience 
• Attended meetings with lenders to obtain best funding solution for the business 
• Introduced front of house Electronic Point of Sale (“EPOS”) tills which integrate with cloud based bookkeeping software

The Outcome 

• Provided an outsourced payroll service including online payslips and assisted with the integration of swipe in cards to automate payroll data
• Provided an outsourced accounting service using cloud based software with real time online access to financial data and monthly management reports for management team and directors 
• Provided low cost front of house software solutions capable of supporting their current operations but also scalable to support future growth 
• The client saved on costs associated with employing an in-house finance team while obtaining the best financial planning 
• Automated processes meant time spent on day-to-day bookkeeping was limited