Automated finance systems for start up coffee shop

Case Study14th Oct 2021


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Our Client 

A start-up coffee shop requiring a range of support services.

Our Approach 

  • Reviewed and assisted with the preparation of a business plan including working capital requirements for approaching potential lenders 
  • Handled company set up including HRMC registrations 
  • Advised on VAT implications of different revenue sources 
  • Software driven approach to automate financial data capture 
  • Implemented online automated purchase orders for re-ordering low level stock, online purchase orders for general overhead expenditure and set up dedicated e-mail address for suppliers to send electronic purchase invoices – linked to cloud based bookkeeping software 
  • Use of technology to enhance customer experience 
  • Attended meetings with lenders to obtain best funding solution for the business 
  • Introduced front of house Electronic Point of Sale (“EPOS”) tills which integrate with cloud based bookkeeping software

The Outcome 

  • Provided an outsourced payroll service including online payslips and assisted with the integration of swipe in cards to automate payroll data
  • Provided an outsourced accounting service using cloud based software with real time online access to financial data and monthly management reports for management team and directors 
  • Provided low cost front of house software solutions capable of supporting their current operations but also scalable to support future growth 
  • The client saved on costs associated with employing an in-house finance team while obtaining the best financial planning 
  • Automated processes meant time spent on day-to-day bookkeeping was limited 

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