Club reduce costs through improved daily financial recording

Case Study1st Oct 2020


Related services

Our Client 

Within the hospitality sector, a football club with multiple revenue streams (hospitality, catering, functions, bar takings, gate receipts and kiosks) were still reliant on the manual recording of revenue and paper.  

Management had no visibility of, or access to, day to day financial information and were heavily reliant on bookkeeping staff.  

Challenges included that management accounts were always late, paper timesheets were still being used for staff and the club were using outdated, expensive and not fit-for-purpose bookkeeping software. 

Our Approach 

  • Hosted a workshop with the management and finance teams to understand current processes and objectives 
  • Used a practical approach to find cost effective solutions 
  • Utilised a software driven approach to automate financial data capture 
  • Considered the impact on front of house staff of implementing new software and procedures 
  • Implemented an online automated purchase order for low level stock, online purchase orders for general overhead expenditure and set up dedicated e-mail address for suppliers to send electronic purchase invoices. This is all linked to cloud based bookkeeping software 
  • Use of technology to enhance customer experience 
  • Attended meetings with lenders to obtain best funding solution for the business 
  • Introduced front of house Electronic Point of Sale (“EPOS”) tills which integrate with cloud based bookkeeping software 
  • Provided an outsourced payroll service including online payslips 
  • Provided an outsourced accounting service using cloud based software providing real time online access to financial data, including monthly management reports for the management team and directors 

The Outcome 

  • Reduced the costs for the client as they did not need to employ an in-house finance team 
  • All the compliance burden was taken away and now the client can access real-time financial information to make guided decisions 
  • Costs savings were achieved through moving to a low cost and well suited software solution capable of supporting their current operations but also scalable to support future growth 

Sign up for the latest industry insights

  1. Blog29th Jul 2022

    COVID recovery, labour shortages & supply chain issues: the resilience of Scotland’s food & drink sector

    In the last two years we have seen some of the most challenging times in business. In particular, the Scottish food and drink industry has been hit hard by varying restrictions imposed across the country. Despite these challenges, the industry…

    By Derek Mair

    View more
  2. Blog11th Mar 2020

    SeedPod – What does this mean for Scotland Food & Drink Businesses?

    At AAB, we have a dedicated team of Food & Drink specialists who hold a wealth of experience and knowledge of the sector – a nod to the significance of the industry in the context of the Scottish economy and to our business. Considering our involvement within the sector, we…

    By Derek Mair

    View more
  3. Blog12th Sep 2019

    Funding Growing Food & Drink businesses

    Fundraising for start-ups or early stage companies has always been a challenging task as anyone who has seen the plucky contestants enter the Dragons’ Den on the hit television programme can agree. However, with a high number of food and…

    By Derek Mair

    View more
  4. Blog4th Jul 2019

    Scotland Food & Drink – the £30 billion pound opportunity – supporting companies unlock their potential

    The Scottish food & drink industry is a globally recognised brand and continuing to strengthen this brand will be key to reaching the shared vision of the Scotland Food & Drink Partnership outlined in their “Ambition 2030” strategy. To achieve…

    By Derek Mair

    View more